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Best Practices for Efficiently Moving Cases through the Independent Assessment Process
The following suggestions are intended to assist claimants and/or their legal counsel in moving cases to a Hearing as quickly as possible
Document Submission:
- Submit all documents, including the Request for Hearing form and Document Checklist, in one complete package. Provide a statement to explain the absence of, and/or attempts to obtain, any mandatory documents not submitted.
- Include copies of all documents submitted at the hearing or post hearing (common in expedited cases) to Document Management Control. This will reduce time in identifying files for final submissions and in the processing of decisions.1
Claimant Preferences:
- At a minimum, identify the claimant’s gender preference for an adjudicator and the location they would prefer their hearing to be held. Early confirmation of these key preferences will reduce processing times.
Requests to Expedite:
- For requests to expedite cases, a physician must affirm that due to a claimant’s failing health, any delay in scheduling a hearing would cause a significant risk of the claimant not being able to attend their hearing or to provide testimony.2
Response to Hearing Date offered:
- Respond quickly to the Secretariat when a hearing date is offered and be as flexible as possible for your availability.
Minimize changes:
- Changes to accommodation, location, attendees, or dates after arrangements have been made will create unnecessary delays. Changes fourteen days prior to a hearing date require special permission (seven days for expedited).
- Work with the Secretariat to ensure all your needs are identified in advance of finalization.
Supporting information:
The Request for Hearing Form and Document Checklist confirms document submission is complete; Do not submit Request for Hearing and Document Checklist forms until document submission is complete and all mandatory document criteria relative to the Harm/Loss levels claimed have been satisfied. The form is available for download at http://www.iap-pei.ca
The absence of Corrections records are such documents where their absence can be explained as:
- “My client/I has never been incarcerated/has no criminal record;”
The absence of Education records are such documents where their absence can be explained as:
- “My client did not further his/her/my education past Indian Residential School/Secondary school;
The absence of Education records are such documents where their absence can be explained as:
- “My client/I have never submitted a claim for or received Worker Compensation benefits”
Copies of all documents submitted at the hearing or post hearing (common in expedited cases) are to be submitted, noting your name and IAP file number, to:
IAPS_DocumentManagement@irsr-rqpi.gc.ca
Or, to the following address:
IAP Secretariat
P.O Box 1575, Stn "B"
Ottawa, Ontario
K1P 0A9
2 - Providing this form at the same time as the request to expedite will ensure priority attention is given to scheduling. The form is available at http://www.iap-pei.ca
